To provide effective and efficient administration support to the Health, Safety and Environmental department and Directors Secretaries to ensure administration tasks are performed in an efficient and timely manner.  In addition to provide cover for reception during holiday and periods of absence



Self sufficient, requiring only remote support.Flexibility, to be able to carry-out duties not part of the normal remit in the interests of the team.

Outgoing and friendly

Teamworker

Ability to meet deadlines and work on own initiative

Good eye for detail

Take responsibility for the detailed content of work.



Key Roles and Responsibilities 

Ensure typing of quotations and correspondence is completed are typed accurately within timescale requested

Ensure all documents are filed accurately to ensure easy retrieval.  Filing to be undertaken on a continuous basis

Handling of all incoming calls and taking messages when required.

Maintaining stationery supplies for office to include checking stock levels and placing orders with suppliers

Ensure photocopying is undertaken as requested

Maintain both electronic and manual archive systems

Inputting customer details on to database and keeping records up to date continuously

Responsible for providing refreshments for meetings as required and ordering buffets

To provide reception cover as and when required to include meeting and greeting visitors in a polite and courteous manner and to answer the telephone and take messages as appropriate.

To distribute and send post in absence of receptionist or when required.

Responsible for inputting of training records on to database

Manage mail shots and mail merges to site based employees

Responsible for production of training records for employees

Hays Office Support and Secretarial is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Contact details

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• Phone: 024 76 226526